SetDots - UX Guide

Producer Dashboard

The Producer Dashboard is the landing screen after Google sign-in and provides a high-level view of all work.

Filtering: toggle between In Progress and Archived projects to declutter the dashboard.
View Modes: switch between a card based list and a calendar view using the list/calendar toggle.
Sorting: organize projects by date or name via the sort selector.
New Project: create a project with the New Project button. After creation, you are prompted to add personnel.
Project Personnel: each project card includes a button that aggregates all personnel added to any shoot in the project.

Within a project you manage individual shoots, typically one per day of production.

Create, edit, clone or delete shoots directly from each project card. Cloning copies shot lists, personnel and key info for quick setup of subsequent days.
Daily Report and Export Call Sheet actions are available to admin users from each shoot card.

The Shoot Dashboard is split into two primary views:

Main Status Card: reflects the current set status with color coded feedback.
Department Status: admins toggle departments between Standby and Ready; once all are ready an “ALL DEPARTMENTS READY” banner appears.
Now/Next Display: shows the current and upcoming shot, visible in the header and for mobile.
Messaging & Commands: real-time chat supports reactions and admin commands like @alert, @note, @log and @all.
Admin Banners: special states such as Hot Set, Set Hold with a reason, Company Move and timed Breaks display persistent alerts across the dashboard.

Shot List & Now/Next: drag-and-drop shot ordering with completion tracking that feeds the Now/Next display.
Cast & Crew: track every person’s contact info, call times and on-set status such as “Off Set”, “Traveling”, “On Set” or “Wrapped”.
Call Sheet & Logistics: set crew call, lunch, weather, location address, site contacts, Wi‑Fi and nearest hospital.
Department Notes: persistent instructions per department which automatically populate the exported call sheet.

SetDots can trigger LIFX smart lights to mirror set status changes.

Generate a personal access token at the LIFX Cloud.
Obtain a selector for the light(s) to control (e.g. all or a specific ID).
Open Settings in SetDots and enter the token and selector.
When the set status changes to “Rolling” or “Cut” the configured light updates in real time.

A streamlined day on set using SetDots:

Pre-production: create a project and schedule shoots.
Prep: build shot lists, add cast & crew, fill in call sheet info and department notes.
Shoot Day: monitor the Live view for status, department readiness and messaging while Now/Next keeps everyone aligned.
Wrap: archive shoots or entire projects and export the call sheet or daily report for records.