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SetDots Production Cloud

Run your shoot day live — not from a binder.

SetDots replaces walkie chatter, group texts, and paper call sheets with one real-time command center your whole crew carries in their pocket.

  • Every department sees what's shooting now, what's next, and who's ready — the second it changes.
  • Call sheets build themselves from your schedule, with weather and per-person call times. Crew scan a QR code.
  • One chat for the whole set, with @alert commands that flash every phone when it matters.

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Built for the way sets actually run

Live shoot dashboard

Now/next scene tracking with estimated vs. actual timing, so schedule slips show up while you can still fix them — not at wrap.

Scene & shot management

Drag-and-drop shot lists the 1st AD can reorder and lock. Every change reaches every phone instantly.

Crew chat & alerts

Channel-based messaging with replies, pins, and admin commands. An @alert pushes a flashing banner to every device on set.

One-tap call sheets

Generated from your schedule with weather, maps, and per-person call times. Crew open theirs with a QR code — no PDFs lost in email.

Import, don’t retype

Bring in a whole StudioBinder project at once — every day, its scenes and its crew. Or forward a call sheet to your project’s private import address and let it land by itself.

Script & breakdown

Import Fountain, Final Draft, or PDF. Re-import a revision and SetDots diffs it — revision colors, omitted scenes, and a heads-up to anyone whose day moved.

Stripboard & DOOD

Drop a strip on a day and that day’s shot list writes itself. The day out of days is calculated from your breakdown, never typed twice.

Reports that write themselves

The DPR arrives pre-filled from the day SetDots just watched. At the end, one wrap book: script as shot, every report, releases, credits.

Safety & compliance

Incident logging, signed releases at the gate, and hospital and police non-emergency numbers on every call sheet — tied to each day’s permanent record.

One system, not five

Most productions run on a scheduling tool, a call-sheet app, a group chat, and a pile of spreadsheets — each one blind to the others. SetDots is the only one where the shoot day feeds the paperwork automatically, because it’s all the same system.

How SetDots compares with the categories of tool productions use today
What you need on a production SetDots Scheduling tools Call-sheet apps Chat + spreadsheets
Prep
Import the script; re-import revisions and get a diff Fountain, Final Draft, PDF — revision colors, OMITTED scenes ✓ ✓ — —
Breakdown tagging with a derived day out of days Tag once; the DOOD is calculated, never typed ✓ ✓ — —
Stripboard that writes each day’s shot list Drop a strip on a day — the day is built ✓ Board only — —
Bring your whole existing project across Full StudioBinder export, or forward a call sheet by email ✓ Varies Varies —
The shoot day
Live status every phone on set can see Rolling, on a break, moving — now/next, updated live ✓ — — By hand
Department readiness and set chat with priority alerts An @alert pushes to every device on the shoot ✓ — — Chat only
A public status board at the gate Printable QR sign; neighbours and vendors get a number to call ✓ — — —
Equipment & vehicle check-in with a map pin Where it is, when, and who — logged ✓ — — By hand
Releases signed at the gate, with evidence Drawn signature, photo, offline queue ✓ — — —
On-set lighting that follows the shoot status Hue, LIFX, Govee, or any webhook ✓ — — —
Call sheets
Branded call sheets built from your own data No retyping — the schedule is already there ✓ Varies ✓ —
Published versions that show exactly what moved Frozen revisions with a change list on the sheet ✓ — Resend —
Tomorrow drafts itself from today’s actual wrap Turnaround applied; everyone’s times shift together ✓ — — —
After wrap
A production report that fills itself in Built from the day SetDots just watched, not from memory ✓ — — —
Planned vs. actually shot, day by day Pace and overtime while you can still act on it ✓ — — By hand
One wrap book at the end Script as shot, every DPR, releases, credits, day timelines ✓ — — —
Crew export their own verified day actuals Call, check-in, wrap — the raw material for a timecard ✓ — — —

Comparison is by category of tool, not by brand — individual products differ and keep shipping. The point isn’t any one row: it’s that prep, the day, and the paperwork are usually three different systems that never talk to each other. See it running →

Up and running before lunch

1

Create your production

Create an account, name the project, add shoot days.

2

Import your schedule & crew

Bring in the whole project, or forward a call sheet. Crew join from a link.

3

Run the day live

Everyone works from the same live dashboard, from call to wrap.

Simple monthly pricing

Indie

$19/mo

One production, the whole system — script to stripboard to call sheets to the wrap book. For solo filmmakers.

Producer

$79/mo

Ten productions, unlimited shoots, plus the live portfolio snapshot across your slate. For working producers.

Studio

$249/mo

Unlimited everything, concierge migration for every production. For production companies.

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SetDots

Producer Command Center

SetDots Dashboard

User Name
Help with this screen User Guide Contact Support About SetDots

Signed in as

User Name

My Projects

Draft tomorrow's sheet

Target: . The schedule is already on that day from the board — this drafts the times.

Confirmations

Bulk call times

Set times for everyone in a group at once. Fields left blank keep each person's current time.

Add a calendar event

SetDots

SetDots

Current Status

Standby

Now

N/A

Next

N/A

Take

-- · MOS · auto

Camera Roll

--

Sound Roll

--

Est. Wrap --

Connection

Checking…

All changes synced

Signed in as

User Name

Shoot Name

Date

Director: TBD DP: TBD

NOW

N/A

NEXT

N/A
HOT SET · DO NOT ENTER

Current Status

Standby

Holding For:

Turnaround (12 Hours)

Wrap Time:

Next Call Time:

Set Status

Slate
Take· auto
Camera roll
Sound roll

Circled takes

Match the slate — these feed notes, the report, and circled (good) takes.

Start Break

Department Status

ALL DEPARTMENTS READY

Admin Actions

Set Hold Reason

Company Move

Send Alert

Now & Next

Live Queue

Now

N/A

Next

N/A

Messages

Online

All changes synced

Admin Commands:
`@alert [message]` - Sends global banner alert.
`@all [message]` - Sends to all channels.
`@log [message]` - Adds to log only.
`@note [message]` - Write script note to the log.

Scene List / Shooting Plan

Cast & Crew

General Call Sheet Info

Call Time:

Lunch Time:

Second Meal:

Weather:

N/A

Sunrise / Set:

N/A / N/A

Published version:

Not yet published

Confirmations:

—

Special Instructions By Department

Location

Perimeter activity

    Current Location:

    N/A

    Contacts:

    Wi-Fi:

    Parking:

    Location Manager:

    Nearest Hospital:

    Police (non-emergency):

    Location Schedule
    Site Map

    No site map set.

    Comms

    Links

    Photo Board

    Sides

    Equipment & Vehicles

    Status Log

    Safety Timeline

    Safety Notifications

    Save default recipients for safety log email exports.

    Safety notification help

    Used by the “Email Production Log” shortcut in the daily report.

    Enter a valid email address or leave blank.

    Used by the “Email Compliance Log” shortcut in the daily report.

    Enter a valid email address or leave blank.

    Safety log emails will use the saved recipients above. Leave an address blank to enter it manually when emailing.

    No safety incidents logged yet.

    Reports & Imports

    Generate shoot reports or apply saved templates from one place.

    No report activity yet.

      Create New Project

      Setup Method

      Upload

      No file selected

      Edit Project

      Archiving hides the project and frees your plan limits. To control storage costs, uploaded scene files are removed after the project stays archived for 45 days — your linked references (StudioBinder, Drive, etc.) are never touched. Unarchive before then to keep everything.

      Project Admins

      Project admins manage every shoot in this project (they inherit shoot super-admin) and can manage the project itself — but not billing.

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      Create New Shoot

      Schedule Upload

      No file selected

      Supports Movie Magic CSV and Scenechronize XML schedules.

      StudioBinder Day

      No file selected

      Or attach a whole StudioBinder day export — scenes, call sheet, cast & crew, and departments come in together. People already on the project are matched, not duplicated.

      Import Schedule Wizard

      Scene Field Mapping

      Call Sheet Mapping

      Choose the columns that contain general call sheet information. Leave a field unmapped to skip it.

      Preview

      Upload a schedule to preview mappings.

      Save Shoot as Template

      Template Library

      Loading templates...

      Reports & Imports

      Reports

      Import Shoot Template

      Select a saved template to apply to this shoot. Existing departments, cast & crew, links, and comms will be replaced.

      No templates available for this project yet.

      Edit Shoot Details

      Edit Channel

      Clone Shoot

      Edit Location Details

      Optional. Shown on the call sheet AND the public Gate Board — anyone who scans the gate QR can tap to call this number.

      Manual entry — search "<city> police non-emergency". Shown on the call sheet so noise or parking issues don't become 911 calls.

      Add Location

      Optional. Shown on the call sheet AND the public Gate Board — anyone who scans the gate QR can tap to call this number.

      Manual entry — search "<city> police non-emergency". Shown on the call sheet so noise or parking issues don't become 911 calls.

      Edit Personnel (Shoot Specific)

      Editing shoot details for:

      Powers persona dashboards and role-scoped alerts. Auto-matched from their listed role — confirm or change it.

      Edit Scene

      Link storyboards, sides, a shot plan, or script pages. These follow the live scene — everyone sees them in Now & Next when this scene is up.

      or Images or PDF, up to 25 MB. Uses the label & type above.

      Open
      Scene material

      New Chat

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      Shoot Settings

      Time Display

      How timestamps render for everyone on this shoot — the zone is noted next to every time.

      Shoot Perimeter

      Draw the fence around the set. Anyone who opts in — crew or gate-QR visitors — gets an on-device alert when they cross it, and ADs see the crossing. Locations are never tracked; only crossings are recorded.

      No perimeter set.

      Comms & Printing

      Most office printers (HP ePrint, Epson Connect…) have an email address — "Send to printer" emails the call sheet straight to paper.

      "Text the perimeter list" composes a group SMS from your phone to these numbers plus any textable roster contacts. Stored privately (admins only).

      Every status change POSTs { shootId, status, baseStatus, color, ts } to this HTTPS URL — wire it to Home Assistant, Node-RED, or a DMX bridge to drive any light brand SetDots doesn't speak natively.

      Sent with every webhook call as the X-SetDots-Secret header so your receiver can reject anyone else's requests.

      Release Forms

      Every release names this party. Leave blank to use the project name — or put your production company's legal name here (e.g. "Eat Your Heart Out LLC") if the paperwork should name it instead.

      Paste your production's own release text here if legal or your insurer requires specific wording. This applies to the appearance release — the location, materials, and NDA forms use their built-in standard wording. Every signature records exactly which version of the text was signed, even if you change it later.

      On-Set Lighting (LIFX & Govee)

      Drive a LIFX bulb from this shoot's status. Get your API token →

      Optional — get a free key in the Govee Home app (Profile → Settings → Apply for API Key). Each zone below picks its own brand, so you can mix LIFX and Govee on one set.

      Zones

      A zone is a set of lights/groups that either follows every status or lights up only for chosen statuses — e.g. entrance lamps on Rolling, crafty on Break.

      Recommended hardware

      LIFX Bulbs (2-pack)Plain White Bulb Base

      As an Amazon Associate, SetDots may earn from qualifying purchases.

      My Profile

      This is the name shown in chat, the roster, and reports. It defaults to your Google name, but you can change it to whatever you'd like others to see.

      Used as your default role when you join a shoot. An admin's roster assignment always takes precedence.

      Private — this is the email you sign in with. It is never shown to other users and can't be changed here.

      The address other people on your projects can see (roster, chat, call sheets). It defaults to your account email — change it to a separate address if you'd rather keep your sign-in email private. Matches your verified account email.

      Privacy & Your Data

      Download everything SetDots holds about you, or permanently delete your account.

      Delete Account

      This permanently deletes your account and erases your personal data. It cannot be undone.

      • Any active subscription is cancelled so you're not billed again.
      • Projects you own are deleted entirely — their shoots, scenes, chat, and uploaded files. Transfer or keep anything you need first.
      • On productions owned by others, your contact, dietary and allergy info is erased and your name is unlinked (their operational records may keep your name/role).
      • Your login is deleted and you'll be signed out.

      Site Admin

      Grant free/evaluation accounts, revoke them, or disable problem accounts. Users must sign in once before they appear here.

      Search for a user to manage their account.

      Business Metrics

      Live snapshot across all accounts. Revenue excludes comped and internal (@setdots.com) accounts.

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      Error Logs

      Recent client-side runtime errors reported by the app (rate-limited per session). Use these to catch regressions in production.

      Loading…

      Project Activity

      An append-only record of changes to this project — new shoots, archiving, renames, and admin changes.

      Loading…

      Notification Preferences

      Billing

      Portfolio Snapshot

      to

      Choose a range and tap Generate to see live metrics across every project you own or manage.

      Department Instructions

      Saving empty text clears the entry. Changes are logged.

      Check In

      Records your current map location, the time, and your name. Logged to the status log.

      Import StudioBinder schedule

      Upload StudioBinder's shooting schedule (PDF or PNG) or stripboard CSV export. Every schedule day becomes a shoot day here, with its scenes placed on the Board. Read the switch-in-a-weekend playbook.

      No file selected

      Join the chat

      What name should the crew see next to your messages?

      Email Call Sheet

      Send the current call sheet to your crew. Pick recipients from the roster, or add addresses below.

      You're viewing as a guest.

      Permission templates

      Default cards granted when you give a department head Editor access. These apply account-wide; you can still adjust any grant per shoot from Manage Admins.

      Error

      An unexpected error occurred.

      Share Shoot Link

      Scan this QR code to join the shoot.

      Print the gate sign — Letter for the office printer, poster sizes as PDFs for a sign shop.

      Signed Releases

      Tap any signature to open a printable copy of exactly what that person signed.

        Appearance Release

        You're in an active filming area. Please read below — signing comes on the next screen.

        Photo preview

        Daily Production Report

        Key Times

        Start Time:

        Wrap Time:

        Shot Summary

        Total Shots:

        Completed Shots:

        Pages Shot: --

        Setups: --

        Time Analysis

        Completed Shots Log

        Personnel Summary

        Notes

        Circled (Good) Takes

        Log Safety Incident

        Set Hold Reason

        Project Personnel Database

        Add Your Crew

        Paste your crew list from any spreadsheet or call sheet — StudioBinder, SetHero, Google Sheets, Excel — or type plain lines like Jane Doe — Gaffer — jane@example.com — 555-0100. A CSV or PDF call sheet works too. Job titles are matched to SetDots roles automatically, cast numbers are kept, and people already on the roster are skipped.

        Claim Your Spot

        Find your name below and tap That's me. Claiming links this spot to your account, so your call times, your role's view of the day, and your profile follow you — on this production and every one after it.

        Claimed the wrong spot, or don't see your name? Ask anyone running the shoot — they can fix the crew list in seconds.

        Quick Start

        A working shoot in a few minutes. Start with the names — everything here becomes real data: the Director and DP go straight onto the crew list.

        Paste your crew from anywhere — a spreadsheet, a call sheet, another tool. Or skip and add people later.

        Pick what this production needs — everything can be changed later in Settings.

        Next: open the shoot to share the crew QR code, print the gate sign, and onboard your department heads — the dashboard's readiness meter will walk you through what's left.

        Edit Personnel

        Carries to every shoot this person joins.

        Add Personnel to Shoot

        Onboard Department Head

        Sets their department role (which persona dashboard they get), grants their access level, and emails them a link to the shoot — in one step.

        They'll get an invite here. Edit access needs them to have a SetDots account.